In today’s technological world it does not matter what career you hold. Everyone needs to be able to communicate both verbally and in writing. Businesses of all types rely on email for internal and external communications. Your ability to express yourself clearly in writing can dramatically boost your career prospects.
You may want to take advantage of a dissertation writing service to help you with proofing and editing and to assist you with the organization of your materials. Many writing sites offer helpful writing guides and resources for people looking to hone their written communication skills. The following top tips can help you improve your written business communications.
Begin With the Result You Want to Achieve
Before you put a single word on the page ask yourself why you are writing this email or communication. What do you want the recipient of your communication to do? When you identify your primary goal first you will be able to articulate your idea more clearly and effectively.
Big Ideas Come First
When you are writing for business it is important to put out your most important idea in the first paragraph.
Keep It Short and Simple
Clarity is the key to effective, persuasive business writing. Keep your words and sentences short. You may think big words sound impressive but many people misuse big words and your audience may not understand those big words. Keep the language simple and easy to understand.
When you write avoid using any type of foreign words, technical terms, scientific terms or overused phrases. They are unnecessary and often make no sense in the context of what you are communicating.
Do not use general phrases like “In regard to the current situation.” Specifically state what the situation or problem is. If it is a PUC complaint investigation then say that. Always define the specific problem or issue.
Write Using the Active Voice
Active verbs help to give energy to your writing and it helps people read more quickly. Keep sentence structures simple with a format that uses subject, verb, object. Good writing is straightforward. For example, “Sara led the meeting brilliantly yesterday” is much better than “Yesterday the meeting was led brilliantly by Sara.”
Avoid Overuse of Exclamation Points
When you are writing for business keep things professional and control your enthusiasm. Do not put exclamation marks after every sentence no matter how excited you feel.
Check your writing for typical grammar errors such as subject and verb agreement. The subject number (singular or plural) determines the number of the verb. Nobody, someone, everyone, everybody and neither, either and each all use a singular verb form. Business writing should be grammatically accurate and free of spelling errors. Grammatical errors and spelling mistakes detract from the clarity of your writing.
There are many resources available online as well as some classic books addressing writing styles and grammar such as “The Elements of Style” by William Strunk and E.B. White, or “The Associated Press Stylebook “ and the “ChicagoManual of Style.” You can also check out different writing services and podcasts online for additional help and guidance.